What should I check before importing machinery from China? Lock the duty specs (feed, capacity, power), decide single machine vs full line, plan inspection / FAT, and agree Incoterm + port—then send a complete first message so a Gongyi sourcing coordinator can return a usable proposal instead of a generic catalogue PDF.
This page updates `/knowledge/importing-from-china/` for overseas buyers. It is the cross-border process companion to the Gongyi aggregate plant buying checklist (equipment-spec deep list). Equipment hubs: crushing & screening, sand making, mineral processing, recycling & shredding.
Sourcing role (coordinator, not a factory)
Gongyi Machinery is a sourcing / procurement coordinator in Gongyi, Henan, China. We match your duty to qualified Gongyi-area partner plants, then help with configuration, pre-shipment inspection and export documentation. We do not manufacture equipment in our own factory, and we do not sell “factory-direct from our plant.”
Public pages stay brand-agnostic. Specific plant names are shared in quoting, under NDA, or on an arranged visit. Trade terms (EXW / FOB / CIF …) describe delivery and risk—they do not mean Gongyi Machinery owns a factory floor.
We are also not your lawyer or customs broker of record. Document lists below are qualitative orientation for planning RFQs; final compliance follows your destination country’s rules and your appointed broker / freight forwarder.
Single machine vs full line
Tell us which scope you actually need—mixing them is the fastest way to get the wrong quote:
| Scope | What you usually get | When it fits |
|---|---|---|
| Single machine | One crusher, screen, mill, shredder, etc. + agreed motors / wear list | Replacement unit, known layout, local steelwork already exists |
| Module package | A defined stage (e.g. primary + feeder + discharge conveyor) | Expanding an existing plant without full redesign |
| Full line | Block diagram from feed to product stockpile (or beneficiation concentrate) | Greenfield or major rebuild; layout and recycle matter |
Full lines need more inputs (footprint, water, power ceiling, civil assumptions). Single machines still need voltage, feed size and product targets—otherwise motors and openings get ordered wrong.
Technical checklist (voltage, motors, capacity, spares)
Copy and fill what you can before the first message:
- 1. Duty / material — rock, ore, scrap type, moisture, contamination.
- 2. Feed size & product targets — max feed (mm), saleable sizes or grade/recovery band.
- 3. Capacity — TPH and realistic hours/day (nameplate wish vs duty cycle).
- 4. Voltage / frequency — e.g. 380 V 50 Hz, 480 V 60 Hz (wrong motors = expensive rework).
- 5. Motor / starter preference — basic starters vs local MCC / PLC expectations.
- 6. Mobile vs stationary — relocate frequency, ground bearing, footprint.
- 7. Wear parts & spares — first 3–6 months starter list? (ask in quote pack).
- 8. Manuals language — English / other; training video needs.
Capacities in proposals are planning figures until material and duty cycle are confirmed—not catalogue bravado.
Compliance & documents (qualitative — not legal advice)
Typical export packs discuss some combination of:
- - Commercial invoice and packing list aligned to the contract
- - Bill of lading / airway bill (or multimodal docs) per Incoterm and carrier
- - Certificate of origin when your destination or buyer requires it
- - Machine nameplates / motor data matching the agreed voltage
- - Certificates (quality, material, or third-party inspection) as agreed in the contract—not invented “we always have every cert” claims
What your import country requires (standards marks, registration, safety files) is your side’s responsibility with local counsel and the broker. We coordinate plant-side paperwork against the contract; we do not issue destination-law legal opinions on this website.
Inspection & FAT / SAT coordination
Before money and metal move, agree how quality will be evidenced:
| Option | What it usually means |
|---|---|
| Video / photo inspection | Structured checklist against the data sheet; good for many single machines |
| Third-party inspector | Buyer-appointed or mutually agreed agency at the plant |
| Buyer visit / FAT | Factory acceptance test or witness run where the duty allows |
| SAT | Site acceptance after install—usually buyer / EPC led; we can help coordinate plant support as contracted |
Inspection does not turn us into the manufacturer. It is how a sourcing coordinator proves the partner plant built what was agreed.
Incoterms quick notes (definitions — not “we own a plant”)
Use these as conversation starters. Final allocation of cost and risk belongs in the sales contract and your freight advice.
| Term (common) | Plain meaning (simplified) | Do not read as |
|---|---|---|
| EXW | Buyer arranges pickup from the named place | “Gongyi Machinery’s own factory floor” |
| FOB | Seller delivers on board at the named port of shipment | Proof we own the shipyard or plant |
| CIF / CFR | Seller arranges main carriage (CIF adds insurance) | A compliance guarantee at destination |
EXW “named place” is a logistics point—not a claim that we operate a factory. Partner-plant addresses are shared as agreed for pickup or inspection; public pages stay brand-agnostic.
What to put in the first WhatsApp message
A first message that works usually includes:
- 1. Material / duty and max feed size
- 2. Product targets and TPH
- 3. Single machine vs full line
- 4. Voltage / Hz
- 5. Destination port and preferred Incoterm
- 6. Inspection preference (video / third-party / visit)
- 7. Lead-time target if known
Copy/paste template
```
Hi — requesting a coordinated Gongyi sourcing proposal (import machinery).
1) Duty / material: ___ ; max feed: ___ mm
2) Products / targets: ___ ; TPH: ___
3) Scope: single machine / modules / full line
4) Power: ___ V / ___ Hz ; mobile or stationary
5) Port: ___ ; Incoterm preference: ___
6) Inspection: video / third-party / visit
7) Lead time target: ___
WhatsApp: +86 18695901333
```
Send facts you know. Blank fields are fine—we chase follow-ups instead of guessing tonnage case studies.
FAQ
Is Gongyi Machinery a factory?
No. We are a sourcing / procurement coordinator for Gongyi-area plants. We do not manufacture equipment in our own factory and we do not sell a “factory-direct own-plant” story.
What should I prepare before requesting a quote?
Duty specs, capacity (TPH), power standard (voltage / Hz), destination port, Incoterm preference, and whether you need a full line or a single machine—plus inspection needs. Use this page with the aggregate buying checklist when the project is quarry / aggregate.
Can you arrange inspection before shipment?
Yes. Pre-shipment inspection and FAT-style witness runs can be coordinated with the partner plant (video, third-party, or buyer visit as agreed).
CTA — request a sourcing proposal
Ready to import with a clear checklist?
- - WhatsApp: +86 18695901333
- - Web: Request a sourcing proposal — prefer “Get a coordinated quote.”
Paste the filled list in your first message. We confirm what is enough to quote and what still needs clarification.
Related pages
- - Crushing & screening
- - Sand making & beneficiation
- - Mineral processing equipment sourcing (GY-4)
- - Recycling & shredding (GY-6)
- - Gongyi aggregate plant buying checklist (GY-3)
- - Contact